Delhi Gymkhana Club
|a) Any individual not less than 21 years of age shall be eligible for membership.|
|b) The application for membership is to be submitted on the prescribed form which is available in the club.|
|c) The application duly proposed and seconded by the Permanent Members of this club should be submitted accompanied by a crossed demand draft or cash for Rs.and Rs. in respect of Govt and non-Govt applicants respectively.|
d) All applications for membership are registered under various categories as under:
1. The Delhi Gymkhana Club Limited has now been in existence for 80 years and has established high traditions of decorum good behaviour and etiquette. This has only been possible because of the high standards set for it by the ‘Founding Fathers’ and the generations of members who have followed. Traditions take a long time to mature and it is necessary that these are preserved and maintained. It has therefore been endeavoured in the succeeding paragraphs to codify the ‘Code of Conduct’ for members so that these customs and traditions of the Delhi Gymkhana Club Limited are maintained and preserved.
Basic Code :
2. (a) Every member of the Club is expected at all times to ensure that the decorum, traditions, and etiquette of the Club are properly maintained.
(b) No member of the club is expected to behave in any manner which is against the interest of the Club, whether while using the Club or outside.
(c) In case any member comes to know of any actions of any other member which are detrimental to the larger interests of the Club, it is his duty to admonish such member and bring this to the notice of the Managing Committee.
(d) Using Club property with due care and regard for its maintenance and upkeep.
(e) To totally eradicate “politics” from club culture.
(f) Don’t criticise the Club for the ‘Sake of Criticising’ Take ‘Pride’ in your club. Construction suggestions are always welcome.
Conduct in dealing with other members :
3. All members are required to maintain proper protocol and decorum while dealing with other members. The following actions are specifically prohibited as against the code of conduct.
(a) Raising voice while speaking to Fellow Members or their guests.
(b) Using rude, impolite and unparliamentary language.
(c) Using threatening language.
(d) Involve in an assault or affray with any other member or club guests.
(e) Unsocial activities in public such as using of cell phones in the hearing of fellow members.
(f) Rash driving, blowing of horn and improper parking. Pedestrians has a right of way in the club premises.
4. Display due respect and regard particularly towards senior/elderly members and ladies.
5. Customary wishing should be encouraged amongst members.
6. While corresponding with the club used courteous language.
7. All members of the Club wear the ‘Same club tie’ Adopt a helpful attitude towards fellow members, wherever possible both inside or outside the club.
Actions with dishonest intentions :
8. All members are required to be honest in all their dealings with Club, staff and other members. Some common misdemeanours are listed below:-
(a) Avoiding signing of guests in registers.
(b) Intentionally signing of chits with wrong name and number.
(c) Tipping waiters and staff with intention of getting personal attention.
(d) Making wrong declarations, wrong scores and such like a misdemeanour in the game of cards.
(e) Always clear club dues in time. If there is an error in the bill, first pay and then resolve.
|3||Registration Fee(Non Govt)|
MEMORANDUM OF ASSOCIATION
- The name of the company is the Delhi Gymkhana Club limited.
- The registered office of the company will be situated is Delhi.
- The objects for which the company is founded are:-
a) To promote polo, hunting racing, tennis and other games, athletic sports and pastimes;
b) To provide courses and grounds at Delhi or elsewhere and to layout, houses, pavilions, lavatories, kithens,refreshment rooms workshops, stables, sheds and other conveniences in connection therewith and to furnish and maintain the same and to permit the same ant the property of the company to be used by members and other persons either gratuitously or for payment;
c) to purchase, hire make or provide and maintain all kind of horses, livestock, furniture, implements, tools, utensils, plates, glass, linen, books paper, periodicals, stationery, cards games and other things required or which may be conveniently used, in connection with the courses, grounds, houses and other premises of the company by persons frequenting the same whether members of the company or not;
d) To buy, prepare , make ,apply, sell, deal in all kinds of apparatus used in connection with any sport, game or pastime and all kinds of provision and refreshments required to be used by members of the company or other persons frequenting the course, grounds, club houses or premises of the company;
e) to purchase, take on lease or in exchange, or otherwise acquire, any property movable or immovable which may be required for the purposes of, or conveniently used in connection and in any way to transfer the same;
f) to hire and employ Secretaries, clerks, managers, servants and workmen, and to them and to other persons in return for services rendered to the company, salaries, wages, gratuities and pensions;
g) to promote or hold either alone or jointly with any Association, club or persons meetings, competitions and matches relating to polo, hunting, racing, tennis and other games, athletic sports and pastimes and to offer, give or support, dinners, balls, concerts and other entertainment;
h) to establish, promote or assist in establishing or promoting and to subscribe to, or become a member of any other Association or club whose objects are similar or in part similar to the objects of the company or the establishment or promotion of which may be beneficial to this company, provided tat no subscription be paid to such other Association or club out of the funds of this club except bonafide in furtherance of the objects of this company;
i) to investment and deal with the money of the company not immediately required upon such securities and in such manner as may from time to time be determined;
j) to borrow or raise and give security for money by the issue of or upon bonds, debentures, bills of exchange, promissory notes or other obligations or securities of the company or by mortgage or charge upon all or part of the property of the company;
k) to do all such other lawful things as are incidental or conducive to the attainment of the above objects
4. Every member of the company undertakes to contribute to the assets of the company in the event of the same being wound up during the time that he is a member, or within one year afterwards, for payment of the debts and liabilities of the company contracted before the time at wich he ceases to member, and the costs, charges and expenses of winding up the same, and for the adjustment of the rights of the contributories amongst themselves such amount as may be required not exceeding one hundred rupees, (Rs 100/-).
we, the several persons, whose names and addresses are subscribed, are desirous of being formed into a company in pursuance of this Memorandum of Association.
(Articles of Association are annexed)
SPENCER HARCOURT BUTLER.I.CS. The retreat, Simla.
WILLIAM HENRY CLARK, Member of Council,
WILLIAM SEVEN ON MEYER, Windcliffe, Simla
LUDOVIC CHARLES PORTER,I.C.S. United Service Club, Simla
WILLIAMELIOT PEYTON, Brigadier General Aberfoyle, Simla
RACPH CHAMPPNEYS BROOME, Major General Alerton, Simla
ARCHIBALD ASHTON TOD, Captain,rifle Brigade, Viceregal Lodge, Simla
ARTHUR HENRY McMAHON, Foreign Secretary,
Government of India, Knokdrin, Simla.
Dated the 3rd July, 1913. SAUL ISSAC SAUL,
witness to the above Oak vila, Jakko, Simla.
ARTICLES OF ASSOCIATION
(As amended upto 29th sept. 2012)
Name of Members
1. The company for the purpose of registration is declared to consists of two hundred permanent members of the Delhi Gymkhana Club Limited, hereinafter called the club
Increase of Membership
2. The General Committee hereinafter mentioned may, whenever the expansion of club required it, register an increase of permanent Members upto 5600.
3. The President of India shall be invited to become the Patron of the club. The General Committee may, from time to time, invite other distinguished persons to become vice patrons or Honorary Members.
Class of members
4.(1) There shall be the following classesd of members namely:-
(a) Permanent members
(b) Garrison members
(c) Temporary members
(d) Casual members
(e) Special category Members (EGM dated 4th May 96)
Qualification for Membership
(2) Any individual not less than 21 years of age shall be eligible for membership;
(a) Only officers in units of Delhi garrisons may become Garrison Members:
(b) Only temporary residents of Delhi may become Temporary Member;
(c) Only persons ordinarily residents out of Delhi may become casual members.
(d) upto three persons occupying top managerial positions in companies and corporate bodies which have a turnover in expenses of Rs. 100 crores, and who have been designated at the time, special categorary membership is sought may, at the discretion of the club, and subject to the satisfactory fulfillment by each of the designated persons of the balloting criteria laid down in article 8(5), be permitted use of the club facilities.
(EGM dated 4th May 96)
Admission of Members
5. Every candidate for membership shall be proposed by one and seconted by another permanent member of the club.
Application for admission
6. Every application for membership shall be made in writing, signed by the candidate, and by the proposer and seconder, and addressed to the Secretary of the club.
The application shall state the full name, age and address of the candidate and his profession and such other information as the general Committee may require and shall contain a declaration that, if elected, the candidate agrees to become a member of the club, and to be bound by the Memorandum and Articles of Association, And the bye-laws of the club.
Provided that application for special category membership shall beside stating the necessary details, as may be required by the club, of the company or Corporate body seeking such membership, will also furnish its latest, upto date, and audited Balance Sheet and Director’s Report. It will also propose not more than three such persons, occupying Board or top managerial position, who are to be granted use of the club, together with their personal details, including address, and bank accounts for.
(EGM dated 4th May 96)
7. Every such application shall be copied into a candidate’s book to be kept by the Secretary which shall at all reasonable time be open to inspection by members of the club.
Procedure for election of membership
- (1) Every such application for permanent, Temporary, Garrison or special category membership shall be placed before the General Committee at the next monthly meeting after the application has been entered in the candidates book.
8. (2) As soon as, may be practicable thereafter, and subject to article8(7), the General Committee shall at a monthly meeting direct the Secretary to put up the candidate’s name for election by the members of the Committee by ballot.
8. (3) The Ballot shall remain open till the next monthly meeting of the General Committee. With the ballot paper containing the particulars supplied a ballot paper containing the particulars supplied by the candidate in his application and any other information obtained from him as well as the day and hour at which the ballot will close. Any member of the committee desiring to vote shall write his name on the allot paper and record his vote in the ballot box which shall be kept locked in the custody of the secretary and opened by the committee.
8. (4) The General Committee shall declare the ballot void, and direct a fresh ballot to be held, if the number of names appearing on the ballot paper is less than eleven or is not the same as the total number of votes found in the Ballot Box.
8. (5) If on a valid ballot the number of votes in favour of the candidates more than four times the number of votes against him, the Committee shall declare the candidate elected.
8. (6) In any other case the candidate’s application for membership shall be rejected, and that candidate shall not be eligible to present a further application for Membership until after the expiry of one year from the date on which that application is so rejected.
Provided, however, that if a person designated by a special category member has been rejected on account of his failure to fulfil the requirement of Article8(5), it shall be open to the special category member to propose another suitable person occupying a top managerial position in his place. The grant of permission to use the club facilities to such a person will similarly be subject to the fulfillment by him of the requirement specified in Article 8(5).
EGM dated 4th May 96
8. (7) With a view to maintaining the distinctive character of the Club, the General Committee shall regulate the balloting of candidate for membership of the club in such a manner that the proportation of members who are officers of the Armed Forces of India or Civil officers of Government continues to be about half the total active membership, and also in order to facilities the early admission of members of the Diplomatic corps.
8. (8) The General Committee shall regulate the admission of special category members so that at no time shall the number of such members exceed a total of one hundred and fifty company and Corporate Bodies , Nor shall more than fifteen Companies and Corporate Bodies be admitted as special category members in any one year.
(EGM dated 4th May 96)
Elected candidate to receive copies of Article etc.
- When a candidate has been elected, the Secretary shall forthwith send to him at the address given in his application a copy of the Article of Association and of the bye-laws together with a request for payment of his entrance fee, in the case of a permanent member.
When elected candidate becomes member
- (1) A candidate elected as a permanent member shall become such member upon payment of entrance free;
Provided that if such payment is not made within one month of the date of election; the General Committee may at their discretion cancel his election.
10. (2) A candidate elected as a Garrison Member or as a Temporary Member shall become such member as soon as the election is notified to him under article 9.
10. (3) The designated person of a company or corporate Body entitled to the use of the club pursuant to the company or corporate Body having been elected as special category member shall become so entitled upon the payment by the special category member of the entrance fee and other dues as may be required in connection with the grant of membership.
(EGM dated 4th May 96)
10. (4) Garrison Membership shall cease on transfer from Delhi and Temporary Membership shall cease on the expiry of a period of three months.
A special category membership shall be valid for period of 10 years, and shall be non- renewable. However, there shall be no bar to the entertainment of a new request from the same company or Corporate Body whose special category membership has expired on the completion of 10 years.
(EGM dated 4th May 96)
10. (5) The entitlement to use of the club conferred upon the designated persons of a special category member is non-transferable, and shall cease as soon as such person ceases to hold an equivalent or higher position in the company or Corporate Body compared to the position in the company or corporate Body compared to the position he was holding at the time it was granted such membership. However, it shall be open to the Special Category member to propose another person of like or higher position in the company of Corporate Body to be designated in the place of such person whose entitlement to use of the club has ceased, for the remaining period of such membership, and such request may be considered by the General Committee at its discretion. Provided, however, that no more tan three such requests will be considered in the entire duration of Special Category membership.
(EGM dated 4th May 96)
11. (1) Any individual not being a permanent resident of Delhi, may, on being duly proposed by a permanent member, be admitted by the General Committee as Casual Member for one or more periods not exceeding 15 days in all in any calendar year. A casual member shall not be required to pay any entrance fee at shall pay in advance an inclusive subscription of Rs. 10/- per day for each day he intends to be such member during that visit. His proposer shall be responsible for all debts due from him to the club.
11. (2) Any Lady not being the wife or unmarried dependent daughter of a permanent resident of Delhi, may on being duly proposed by one and seconded by another permanent member, be admitted by the General Committee as a Lady Subscriber. Article 19, 28 and 29 shall apply to lady Subscribers as they apply to members.
11. (3) Any person elected as a permanent member may, by making a payment of Rs. 1 Lakh or such sum as the General Committee may determine, compound at any time for all subscription, not then in arrears. A member who has compounded shall be life Member and shall so continue unless he resigns or duly expelled. In the construction of these article except such of them as provide for the payment of subscriptions and the consequences of non- payment, the term,’ permanent’ member’ shall include’ Life Member’.
Use of Premises Pending Election
12. A candidate, whose name is up for election as a permanent, garrison of temporary member, may, provided that his proposer and seconder be responsible for the liabilities incurred by him, be invited by the General Committee to use the premises of the club pending the result of the election.
13. (1) the Entrance fee for permanent membership, including that payable by Lady subscriber, shall be Rs. 25,000?- payable in limp sum. Provided that persons who at the time of applying for membership are officers of the Armed forces of India, or Civil Officers of Government would be required to pay an Entrance Fee of only Rs. 10,0000/- .
13. (1a) Provided that no entrance fee shall be payable in the case of the widow of a deceased permanent member who applied to be admitted as a Lady Subscriber within two years of her husband’s death.
13.(1b) The entrance fee for special category membership shall be Rs. 15 Lakhs for upto two designated user, and an additional rs. 7.5 Lakhs for a third such user, payable in advance and in lump sum by the company or corporate Body granted such membership, for the entire validity period of 10 years.
(EGM dated 22nd July 2000)
(2) The following shall be the rate of monthly subscription for all members resident within a radius of 50 kms from the club.
|1.||Permanent (Married or single )
(a) * Members below 65 years of age
(b) * Members 65 and 80 years of age
(c) Members 80 years and above and with 30 year of club membership
(d) Members 90 Years and above
|2.||Temporary Membership ( Married or Single)||Rs 3000/-|
|3.||*Lady Subscribers||Rs. 400/-|
|4.||Special category member for each designated user||Rs.2000/-|
(AGM DATED 29TH September 2006)
(AGM dated 29th Sept 2012)
13. (2a) The monthly subscription in respect of special category Members shall be payable by the company or Corporate body granted such membership, for each designated user, in addiction to the charges leviable under sub-paragraph 5 of his Article.
Incase of married members the monthly subscription included their wives.
13. (3a) Members whose sons and daughters, between the age of 13 and 21 are permitted to use the club as dependents, shall pay an additional monthly subscription of Rs. 40/- p.m for each child.
(Extraordinary General Meeting 22 July 2000)
13. (13b) On reaching the age of 21, the son of a member having previously used the club under Article 13 (3a) must apply to become a full member, should he wish to continue to use the club.
13.(3c) On reaching the age of the 21, the unmarried daughter of a member may use the club under Article 13 (3a) during such time as she lives with her parents.
13.(4) Children of members under the age 13 are permitted use of the Club amenities fee of charge subject to such restrictions as regards hours and times as the bye-laws may impose from time to time, as they shall not be permitted to appear in the main club House (except by prior invitation of the General Committee) or to live in the club quarters.
13.(5) The monthly subscription of all members whether permanent or temporary and of Lady Subscribers is inclusive of the use of the Club buildings, and amenties but excluding tennis, squash, swimming and card rooms for which separate charges shall be as follows:-
(a) Tennis Rs.100/-p.m
(b) Squash or Swimming or Card Rooms Rs. 100/- p.m
(c) Two or more of the above facilities Rs. 150/- p..m
For casual users of facilities the charges shall be as follows:-
(i) Tennis Rs. 30/- per day
(ii) Squash or Swimming or Card Room Rs. 20/-per day
(d) Separate charges mammy be levied for billiards, Badminton, Table Tennis, dances and special facilities/entertainment as may be determined by the General Committee from time to time
(Introduced in EGM 25-10-91)
(Rates revised in EGM dated22 July 2000)
Provided that in the case of special category membership the charges indicated in the sub-paragraph shoal be payable by the Company or Corporate body in respect of each of its designated persons actually using the facilities described persons actually using the facilities described herein.
(EGM dated 4th May 96)
One time Subscription
13. (6) All permanent members, lady subscribers and those using the club pending election whether existing or enrolled hereafter, shall make a contribution of Rs. 1000/- in lump sum towards the building and maintenance fund.
(Extraordinary General Meeting 22 July 2000)
14. Deleted vide AGM 29th Sept 2012)
15. Provided previous notice of intended departure is given in writing to the Secretary, the monthly subscription shall not be payable in the case of Lady Subscriber of a son or daughter of a member who is adsent from his/her residence within 50 kms from the club, for a minimum period of six months and absentee subscription as laid down in Article 14 shall be payable.
(Extraordinary General Meeting 25-10-91)
Right of Permanent Members
16. No Member other than a permanent member shall have the right of attending meetings of the Club, or of voting on any matter affecting the interests or management of the club.
Resignation of membership
17. A member shall give notice in writing of his intention to withdraw from the Club and his name shall be removed from the list of members from the date of receipt of such notice, provided that all claims by the club have been previously paid.
- The liabilities of permanent member who has withdrawn from the cub shall continue in force for a period of one year after the date of resignation.
- (a) A special category member shall at all times be responsible for the liabilities of any and all of its designated users, and such liability shall subsist irrespective of whether any or all of such designated users have ceased to hold office in the company or Corporate body granted special category membership. No such liabilities shall be extinguishable be mere fact of Special category membership having ceased, whether by action of such members, or by action of the Club.
(EGM dated 4th May 96)
Termination of membership
19. In addition to the case provided for in Article 17 a member shall cease to be a member shall cease to be a member of the club in any of the following ways:-
(1) By this being adjudicated insolvent.
(2) By his being dismissed from Government service.
(3) By his being found guilty by a competent tribunal of an offence involving , in the opinion of the Committee, gross misconduct.
(4) By his not paying his club bills after the warning as provided in Article 28 for default in payment of club bills.
(5) By decision of a majority vote of not less than two thirds of the members present at a General Committee especially convened for the purpose, and at which not less than twelve members shall be present.
Management of the club to be vested in a General Committee
20.(1) The management of the business of the club shall be vested in a General committee consisting of a president and sixteen other members.
(2) The President and other members of the general committee shall be elected by ballot from among the permanent members at an ordinary General Meeting taking place on or as soon as possible after, the Ist of November in each year, and no member shall be eligible for election unless he is at the time residing in Delhi.
(3) Printed lists of members who are willing to serve on the Committee shall be posted in the club for atleast ten days before the general Meeting; a ballot bow shall be placed near the said list, and members may vote by placing, or causing to be placed a list of not more than sixteen names in the ballot box, which list shall be signed by the member voting. The ballot Box shall be closed eight hours before the start of the General Meeting. The General Committee shall appoint two members to scrutinize the voting papers and result shall be declared at the meeting.
(4) Permanent vacancies in the General Committee or in the office of the President occurring during the year shall be filled by the General Committee as soon as practicable.
(5) If the president or a member informs the General Committee of his intention to be absent, from Delhi for more than one month, the General Committee may in their discretion fill the temporary vacancies so arising.
(6) All acts done by the General Committee or by any Sub-Committee appointed by the General Committee shall, notwithstanding that it be afterwards discovered that there was some defect in their appointment in their appointment or procedure, be as valid as if the committee or subcommittee or sub-committees had been duly constituted and the correct procedure had been observed.
(7) Article 20(7): Any member may be elected to serve on the General Committee for a maximum of three years in the first instance. Thereafter with a break of 2 years, he/she would be eligible for a election again for not more than 2 Further years i.e., a total again for not more than 2 further years i.e., a total of 5 years during the tenure of is / her membership.
(AGM 26th December, 1998)
Meeting of the General Committee
21. The General Committee shall ordinarily meet, under the direction of the President, once a month. The number of numbers whose presence shall be necessary to form a quorum shall be six. The General Committee may elect a Chairman to preside at meetings in the absence of the President.
General Committee to be governing body of the Club
22. (1) The General Committee shall be the governing body of the Delhi Gymkhana Club LTD., and in by theses articles expressly conferred upon them, and things as shall be by statute or by these done by the club as a company, limited by guarantee, and which are not by these Article or by statute expressly directed to be done by the club in acts and tings as are not regulated by statute or by these Articles of association to such by these Article of Association to such regulation or direction as may from time to time be determined upon or given at any ordinary or Extra Ordinary General Meeting of the Club provided that no such regulation or direction shall invalidate any prior act of the Committee, which would have been valid if the regulation or direction had not been made or given.
Powers to appoint a working Sub-committee
(2) The member of the General Committee shall be as soon as possible after their election, appoint from among themselves six members to form, with the President, a working Sub-Committee may elect a chairman to preside at meetings in the absence of the President.
(3) Any vacancy in the working Sub-Committee shall be filled by the Sub- Committee from among the members of the General Committee.
Power of the working Sub-Committee
(4) the working Sub-Committee which shall meet monthly to pass the accounts and at such other times as may be required, shall exercise a general supervision over all the business of the club and all departments of it management; it shall be responsible for the correct keeping of the accounts, and for the collection of the club bills and for all payments made out of the funds of the club. The proceedings of the working Sub- Committee shall be laid before the General Committee for confirmation.
(5) The Secretary shall prepare and submit such statement as the working Sub-committee may require to enable it to discharge its duties.
(6) All cheques and orders on the club Bankers or Agents shall be signed by a member of the working sub-Committee and by the treasure or in the absence of a treasure by the Secretary.
(7) The General Committee may arrange for the appointment by election or otherwise of other Sub-committee consisting of Permanent members of the Club to which it may delegate such of its duties as it may think fit. Such sub-committees shall normally report to the working Sub-Committee.
Powers to make bye-laws
23. The General Committee shall have power from time to time to make, alter and repeal, all such bye-laws as they may deem necessary or convenient for the proper conduct and management of the club, and in particular but not exclusively, they may by such bye-laws regulate.
(a) the times of opening or closing any club property or any part thereof;
(b) The term as to payment or to otherwise of admission of members of participate o the benefit of any of the privileges of the club whether by donation or subscription or otherwise in addition to the monthly subscription by these Article provided:
(c) The admission of visitors to the property and benefits of the club.
(d) The rules to be observed by the members or visitors playing any games in or on the club property;
(d) The prohibition of any particular games on the club property entirely or at any particular time;
(e) The prohibition of any particular games on the club property entirely or at any particular time;
(f) The conduct of members of the club in relation to one another and the club servants;
(g) The imposition of fines for the breach of any bye-law or any Article of Association of the club.
(i) the procedure at General Meetings and meetings of the general Committee of the Club, and
(j) Generally such matters as are commonly the subject matters of club rules.
The General committee shall adopt such means as they deem sufficient to bring to the notice of members of the club all such bye-laws amendments and repeals, and all such bye-laws , so long as they are in force shall be binding upon all members of the club.
Provided that no bye-laws shall be inconsistent with or shall affect or repeal anything contained in the Memorandum or Articles of Association and that any bye-laws be set aside by a resolution at a General Meeting of the Club.
Register under Section 68 C. a 1882 to be kept
24. The General Committee shall cause a proper Register to be kept in accordance with section 68 of the Indian Companies Act, 1882 of all mortgage and charges affecting the property of the club.
Appointment of Secretary
25. (1) The General Committee may appoint a paid Secretary, a paid Assistant Secretary, or both and may appoint one of their members to be Honorary Secretary deputing to such Secretaries or Honorary Secretary such duties as they think proper and may revoke such appointment.
(2) A General Committee shall such arrangements as they may be necessary for the proper keeping of the club books and accounts and to this end may appoint a treasure and define the duties to be carried out. The appointment of such a treasurer shall be capable at one month’s notice.
Payment of the club Bill
26. A member shall pay his bill within fourteen days of presentation, in the event of failing so to pay he shall be reminded on or after the fifteenth day of his obligation by registered letter; should his bill remain unpaid for a further period of seven days after such remainder, if resident in Delhi, or if resident elsewhere, for such additional number of days as in the opinion of the General Committee is sufficient to allow too payment to be received, his name shall be placed soon the defaulters’ list which shall be conspicuously placed for thirty days ( if the bill remain so long unpaid) in such part of the club property as the General Committee may direct.
If the bill is not paid within fourteen days of presentation, interest at reasonable rate as determined by the General Committee from time to time shall be charged from the fifteenth day to the date of full payment.
(Extraordinary General Meeting 22-11-86)
27. A member who, having been reminded by registered letter under Article 26, has not settled his club bill in full;
(a) may be debarred by the General Committee from using the club.
Removal of name for non-payment
28. A member shall cease to be a member
(a) If his name has remained expose on the defaulters list for a period of thirty consecutive days, then on the expiry of that period, or
(b) If his name has been placed on the defaulters’ lists for three times with in a period of eighteen months, then on the day following the date on which his name has been so posted for the third time;
And the General Committee shall forthwith notify him that his name has been removed from the list of members.
Restoration of name
29. A member whose name has been removed from the list of members under the operation of these rules may have his name restored to the list if the General Committee are of the opinion that for food and sufficient reason his name ought to be restored thereto.
29. (a) For the purpose of article 26 all reference to a member shall include a special category Member, and all obligations of a designated user will be the obligations of the special Category member. If a Special Category member in consequences of the provisions contained in Article 28, or has his name removed from the list of members as contemplated in Article 29, such debarment, cessation, or removal shall have the effect in respect of the use of club facilities by each of its designated users, who shall immediately become disentitled to use of the Club however blameless their own conduct might have been.
(EGHM dated 4th May 96)
Annual General Meting
30. A General meeting of the Club shall be held once atleast in every Calendar year and not more than once atleast in every Calendar year and not more than fifteen months after the holding of the last preceding General Meeting.
Ordinary/Extra ordinary general Meetings
31. Such General Meetings shall be called ordinary General Meetings; all other General meetings shall be called extra ordinary General Meetings.
Convening of Extra ordinary General Meetings
32. The General Committee may whenever they think fit, and shall upon requisition made by 20 permanent members of the Club, convene an Extra Ordinary Meeting. A meeting convened by requisition shall be fixed for a date not later than six weeks from the date of requisition. The requisition shall specify the object of the meting and only business so specified shall be discussed at the meeting.
Notice for the general Meeting.
33. Fourteen days at least before the date of any General Meeting, a notice specifying the place and hour of the meeting and general nature of the business to be conducted thereat shall be posted in the club premises, and such notice shall also be advertised in one or ore newspaper circulating in the locality of Delhi.
Business of Ordinary General Meeting
34. The business of an Ordinary General Meeting shall be to receive and pass the accounts for the preceding financial year which shall be held to run from the 1st April to 31st March to elect a president and General Committee, and to consider or transact any business which under these Articles ought to be transacted any business which under these Articles ought to be transacted at an Ordinary General meeting. All other business transacted at an Ordinary General Meeting shall be deemed special: and no such special business shall be brought forward unless notice thereof shall have been given to the Secretary at least seven days before the date of such meeting.
35. The General Committee shall cause true accounts to be kept of all sums of money received and expanded by the club, and all matters in respect of which such receipts and expenditure take place and of the assets, credits and liabilities of the club.
36. Once atleast in every year the accounts of the club shall be examined and the correctness of the profit and loss Account and Balance Sheet ascertained by one or more Auditor or Auditors.
37. At the ordinary general Meeting each year, the General Committee shall lay before the club a profit and loss Account and Balance Sheet contain in a summary of the property and liabilities of the club made up to the preceding 31st March. Copies of such Accounts and Balance sheet shall be exhibited in a conspicuous place on the club property atleast five days prior to the meeting and a copy shall also be sent atleast 14 days before the meeting to every permanent member who has registered as address in India.
38. Every account of the General Committee when audited and approved by a General Meeting shall be conclusive except as regards any error discovered therein three months next after approval hereof. Whenever any such error is discovered within that period the accounts shall forthwith be corrected and hence forth shall be conclusive.
39. When it is proposed to alter, rescind, or add to any of these Articles, notice of such proposal hall be sent to each member of the club at his registered address in India together with a copy of the Notice specified in Article 33 atleast 21 days before the date of the General Meeting.